The NDBA Banquet Committee shall consist of the Area Representative as chairman and as many NDBA members (generally from the host club) as he or she deems necessary to organize the banquet. 

The NDBA will provide nametags for under the big game mounts; which will include the name, address, and P & Y score. The nametags will be given to the NDBA Banquet Committee from the NDBA office 2 weeks prior to the banquet date. 

The NDBA will handle all awards at the banquet, which may include but not be limited to the following:

·          Big buck buckles will be ordered through the NDBA office.

·          The NDBA office has the big game patches. The NDBA office will mail out the big game applications before the banquet.

·          The NDBA Banquet Committee will contact the NDBA office well in advance and inform them on what type of contests will be held, (elk calling, arrow cresting, etc.). The NDBA office will then supply the ribbons or certificates.

·          The NDBA Banquet Committee will contact the judges for the contests to be held through out the weekend. (Photo, arrow cresting, drop horn, etc.). 

All banquet tickets will be handled and distributed through the NDBA office. 

NDBA Area Representatives are responsible for collecting all door prizes. 

The NDBA Banquet Committee shall acquire the facilities for the manufacture’s booths somewhere in the area of the banquet or 3-D shoot location, and shall inform the NDBA office on how many booths are available and who has reserved a booth, for this information will be put in the March/April newsletter. The NDBA will receive 100% of the money collected from the booth rental. 

The NDBA Banquet Committee shall have a count of the head table for the banquet manager (motel manager) well before the banquet. 

The NDBA Banquet Committee will make sure there are reserved tables for the NDBA Area Representatives and their spouses. 

The NDBA Banquet Committee shall pick an MC, well in advance, for the banquet. 

The NDBA Banquet Committee shall pick a person to give the invocation during the banquet. 

The NDBA will make a list of the big game award winners and place the patches in envelopes to be distributed at the banquet. A list of the big game award winners is also made for display. The patches will be mailed after the banquet to those individuals not attending the banquet. 

The NDBA will send a banquet invitation to the Game & Fish Commissioner, the Governor, and to anyone they feel should have a free banquet ticket. 

GUEST SPEAKER: 

The NDBA Board of Directors is responsible for contacting and acquiring a guest speaker, however the NDBA Banquet Committee can recommend a speaker of their choice. The NDBA Banquet Committee then has to ask the NDBA Board of Directors for their approval before confirming any speaker. 

The NDBA is responsible for the transportation expenses of the speaker. If the NDBA Board of Directors feels that the expenses are to high for a specific speaker, the NDBA Board of Directors can ask the NDBA Banquet Committee to help raise the funds to subsidize the cost. 

The NDBA will request a letter from the guest speaker in regards to information about himself or herself for the March/April newsletter. 

The NDBA Banquet Committee will make sure that there is a corsage for the female guest speaker or for the wife of the male guest speaker. 

RAFFLE: 

The NDBA may or may not have a hunt to raffle off. The NDBA Banquet Committee shall contact the NDBA Board of Directors if find out if a hunt is available for them to raffle off. 

The NDBA Banquet Committee is to acquire, well in advance, a raffle permit number from the city commission. This raffle permit number must be given to the NDBA office before any tickets can be printed. 

FLYER: 

The NDBA Banquet Committee will give the NDBA office a list of the events and materials to be put in the March/April newsletter. All state events are to be billed equally. 

The NDBA Banquet Committee will be responsible for the making of and the distribution of any additional fliers other than for the NDBA members. (NDBA members will receive banquet/tournament information in the March/April newsletter). 

The NDBA Banquet Committee shall try to get funds for the additional fliers from the City Chamber or the Tourism Department, etc. If no funds are available, then the NDBA Banquet Committee shall request funds from the NDBA Board of Directors. 

Include on the fliers and in the newsletter that proof of NDBA membership is required to compete for any State awards or to compete in any contests during the day of the banquet. 

MOTEL FACILITIES: 

The NDBA Banquet Committee shall check with the motel management on the deadline for the ticket sales on the banquet. 

The NDBA Banquet Committee should try to acquire some type of entertainment on Saturday night after the banquet. The NDBA Banquet Committee shall try to acquire the funds for the entertainment from the City Chamber or the Tourism Department, etc. If no funds are available, then the NDBA Banquet Committee shall request funds from the NDBA Board of Directors. 

The NDBA Banquet Committee will make arrangements for placement of the big game mounts in the banquet room. Try to acquire as many mounts as possible. 

The NDBA Banquet Committee will acquire an agenda board which is to be located at the motel and at the tournament site. This will keep everyone informed on the events for the weekend. 

The NDBA Banquet Committee will send the prices of the banquet meal to the NDBA Secretary 2 months prior to the banquet. The NDBA Board of Directors will then set the price per ticket for the banquet. 

The NDBA Banquet Committee will send the prices on the room rates, (single, double, etc.), to the NDBA Secretary so this information can be printed in the March/April newsletter. 

The NDBA Banquet Committee will acquire the following:

1.       A double room for the guest speaker.

2.       A meeting room for the Friday night NDBA Board of Directors meeting.

3.       A room for storage of the NDBA materials.

4.       Hospitality room for Friday night and Saturday night after the banquet.

5.       A meeting room for the general membership meeting Saturday afternoon. 

The NDBA Banquet Committee will arrange with the motel to have a cash bar set up outside the banquet area. 

DROP ANTLER CONTEST: (Mule Deer and Whitetail Deer)

1.       One antler per species per person may be entered.

2.       No antler may be entered that has been entered in a previous contest.

3.       The person entering the contest must have found the antlers.

4.       Measuring is done by P & Y standards.

5.       Antlers must have tags on them with the owner’s name, address, and telephone number.

6.       Antlers must be entered by 12 PM on Saturday. 

ANTLER JUDGING CONTEST: (Mule Deer, Whitetail Deer, and Pronghorn Antelope)

1.       Viewing only scores antlers. The person cannot touch or measure the antlers.

2.       The best-judged score on all three antlers totaled will determine the winner.

3.       Antler judging will be held on Saturday afternoon.  

GAME CALLING CONTEST: (Elk and Turkey)

1.       Preliminaries will start at 5 PM on Saturday.

2.       The top 3 in each category will move on to the finals, which are held during the banquet. 

ARROW CRESTING CONTEST: (Aluminum and Wood)

1.       Only one arrow per category per person.

2.       Judging will be done on these criteria:

a.        Color combination

b.        Straightness

c.        Fletching (feathers or vanes)

d.        Neatness

3.       Arrows must have tags on them with the owner’s name, address, and telephone number.

4.       Arrows must be entered by 12 PM on Saturday. 

PHOTO CONTEST: (There shall be 3 categories)

1.       Trophy “kill shot” BOW KILL ONLY, (no blood showing).

2.       Animal or live animal.

3.       Non-animal such as scenes, wildflowers, etc.

a.        Following is a list of criteria.

                                                                                       i.      Photos by or of NDBA members only. If someone else takes a picture of the NDBA member “trophy shot” that is OK.

                                                                                     ii.      Photos must be 5X7 or larger and mounted or framed. They should be suitable for hanging. Prints only, no slides allowed.

                                                                                    iii.      First, second, and third places will be awarded in each category, (given sufficient entries).

                                                                                    iv.      An impartial panel of judges will judge all entries and their decision will be final.

                                                                                      v.      Photos must have the name, address, and telephone number of the owner on the back.

                                                                                    vi.      Photos must be entered by 12 PM on Saturday. 

SCHOLARSHIP PROGRAM:

1.      How may I become eligible for the NDBA Scholarship?

a.       All applicants must be at least seniors in High School or enrolled in an institution of higher education.

b.       All applicants must be current members of the NDBA and have been for at least (2) years.

2.      How many scholarships will be given each year and the dollar amount?

a.       There will be (1) $250 scholarship awarded each year at the annual banquet.

3.      Will the scholarship be given to the person finishing high school or semester with the best grade average?

a.       Scholastic achievements are not the main requirement, but will be weighed in its proper balance during the selection process.

4.      How may I apply for the NDBA Scholarship?

a.       If you meet the qualifications above, complete the application below and mail it to North Dakota Bowhunters Association, PO Box 374, Bismarck, ND 58502. All applications must be postmarked by March 1^st to be considered for the fall semester of the same year.

5.      If I am selected to receive the NDBA Scholarship when and how will I receive it?

a.       If the winner is not present during the presentation at the annual banquet, he or she will receive a confirmation letter by May 1^st. During August of said year, the NDBA will forward the award in the form of a check to the cashier of the institute of higher education of the recipient’s choice for deposit to the student’s financial account to be used as the student sees fit. If you decide not to attend an institution of higher education, the amount will be returned to the NDBA Scholarship Program. 

CLUB GRANT PROGRAM

North Dakota Bowhunter's Association guidelines for dispersal of NDBA monies
A. Monies appropriated shall be limited to $1,000 and may be used for:

1.       Archery equipment for youth archery programs

2.       Materials to promote bowhunting

3.       Acquiring property for clubs (land, 3-d targets, etc.)

4.       Improving club property (land and/or buildings)

5.       Any other programs, materials or equipment which promotes archery

B. Qualifications for appropriation of monies:

1.        Must be a chartered club with NDBA for one year

C. Process for requesting monies:

1.       Submit an application upon a form approved by NDBA board of directors

2.       Upon approval of the application for funds:
                a. The funds must be used within one year
                b.  Present an itemized bill, or copy of bill showing items purchased for reimbursement

D. The funds shall come from the general operating funds of NDBA except the board shall retain 2 years operating capital in reserve.
E. Allocation of funds shall be recommended to the board by a committee appointed by the president consisting of president, 2 board members and a general member. The board will approve or deny requests at the Spring annual meeting.
F. Applications will be considered on a need basis
G. Applications and supporting documents must be returned by December 31 to: NDBA, PO Box 374, Bismarck, ND 58502;
 

NOTICE: ALL CONTEST WINNERS WILL BE ANNOUNCED AT THE BANQUET. 

The NDBA is responsible for all expenses incurred for the banquet during the banquet weekend. The NDBA Banquet Committee shall if at all possible go out and find funding to help pay for the various activities. All money received through funding shall be given to the NDBA; this includes money collected from the booth rentals.